Organizing a Summer School

For those of you interested in HLAB:

For two weeks in August of 2016, HLAB will once again be holding four summer schools for Japanese high school students. Recruitment for Seminar Leaders for HLAB 2016 has now been opened. Please read the guidelines below before applying. We eagerly await your application, in order to make yet another summer filled with opportunities of learning, of experiencing, and of making great friends.

Student Board HLAB 2016

Overview

HLAB was established in 2011 with the concept of providing high school student with a program of “Liberal Arts Beyond Borders”. It is difficult for students to gain contact with environments outside of their daily school life, and consequently have a narrower view of the ever expanding outside world. Thus the programs are designed to expand potential by providing a closed community of students in a similar age range (high school, university, and recent graduates) with the aim of facilitating interactions with senior role models. Simultaneously through daily lectures in English delivered by students from abroad, and through workshops, activities and talks held throughout the rest of the day, our goal is to create a stimulating Peer Mentoring System in conjunction with the aforementioned Liberal Arts Education.

Tokyo

HLAB’s flagship program, opening again in its 6th consecutive year. Boarding is provided by Homeikan in Hongo, Bunkyo Ward, while special lectures are held in first class facilities in Roppongi and Nogizaka. As Tokyo is a hugely diversified city, the summer school is able to attract guests working at the forefront of many business and academic frontiers. Thus the Tokyo Summer School runs on the largest scale of the four sites.

Obuse

Obuse is a small town with a population of around 10,000 in northern Nagano Prefecture, surrounded by the natural scenic beauty of mountain ranges and lakes. Although it may look like a normal rural town, it attracts 1.2 million tourists every year. The town values interactions with the outside world. It organises events in pioneering challenges, an example of which is a conference for the young on the topic of the future of rural regions. Experience the town of Obuse and its unique appeal of “people”, comprising of active townspeople and outsiders bringing their individuality, at the Obuse Summer School.

Tokushima

The town of Mugi is bordered by open sea, and is surrounded by natural parks. Longstanding cultures have been nurtured in Tokushima, of which Awa Dance is perhaps the most famous. People here have a strong sense of hospitality, or “Omotenashi”. Many visitors from all over the country and the world come to enjoy this atmosphere. High school students and University students alike are bound to come face to face with themselves here, among the passionate festivities and the peaceful waves of the sea. Tokushima Summer School will surely provide a new experience in a new world.

Tohoku

The Tohoku Summer School was held for the first time in 2015 amidst the blue sea and the vast natural seaside. Onagawa is a town famed for the old traditions that have been passed down between generations. As one of the areas affected by natural disaster in 2011, it requires lively spirits to uplift their daily struggle in the face of the many challenges that lay ahead for the future. This newest site will provide an opportunity to see the unknown challenges of life while sharing passions through learning.

Who are the Executive Committees?

Executive Committee members (ECs) plan and organize the HLAB summer schools in each region. ECs will spend ten to twenty hours a week preparing for the summer school, depending on the time of year. In addition to the weekly meetings, they spend time working individually at home and in different task groups. Although the tasks are not trivial, the role comes with a huge feeling of achievement upon completion of the program and connections with other participants that last long after the summer school. If you are looking to play a central role in HLAB through the next six months and create the best possible summer program for the high school student, we strongly encourage you to apply to be an EC.

Calendar

EXECUTIVE COMMITTEE
SEMINAR LEADERS

EXECUTIVE COMMITTEE

Applications

HLAB 2016 is Executive Committee members with the following qualities mentioned below.

■ Ideal Role Model
- One who can serve as a role model for the high school students during the program by being able to accept and stay open-minded to different expectations, ideas, and views.
- One who is willing to participate in, and hold responsibility for managing activities projected by the program.
- One who is not only capable of leading the team by completing the given tasks, but is also willing to go beyond his/her duties by holding respectable attitudes in support of others.
- One who can sympathize with the Seminar Leaders, and has the English skills / initiative to talk to them.

■ Commitment
Other than the notable characters briefly discussed above, HLAB is also looking for students who are willing to commit to the following:
- Full participation of the events below. (Negotiable)
     Kickoff Camp : March 20th ~ March 22nd
Summer School : August 11th ~ August 25rd
Reflection Camp : Mid-September
Annual Meeting : Late in December
- Attendance in a weekly meeting (Held around JR Ichigaya station)
* Negotiable, participation via Skype is possible
* House Leading students will only have a meeting once in three weeks, around Tokyo
- Communication/contact with members of HLAB prior to the program for its preparation.

■Other
- Eligibility: Any international college students under master’s degree is eligible in applying to the program.
- Regional Choice: Due to application procedures there is a possibility of being selected for a region outside of your first choice.

■Subsidies
- Outside of summer school period (Intro and Outro period): Only transportation fees will be covered.
- During the summer school period: Accommodation, food expenses and transportation fees will be covered.

Roles

Human Resources

Outline
The most significant roles are to unify college students of each region, and to be an intermediary between current HLAB members and an alumni community. In particular, it is necessary to reach out helping hands to all House Leaders in order for whom to manage their jobs at full potentials during summer school. It is also essential to support Seminar Leaders for planning out their seminars. Furthermore, its contributions towards an alumni community are crucial.
Details
- Organize events and projects for college students.
- Plan out events for an alumni community.
- Unify Seminar Leaders and help them plan out their courses.
- Be the main support for all the other departments.

Treasurer

Outline
Ensure that record-keepings and accounts meet the conditions of funders or statutory bodies in each region. Discuss with other departments and distribute budgets in order to make a successful summer school.
Details
- Management of budgets
- Keep records on receipt, financial report and monthly expenses

Planning

Outline
Manage program makings of each region. Plan out not only the four main HLAB pillars including forum, free interaction, workshop and seminars, but also all other events during summer school. Create logistics for enabling these events and ensure the availability of facilities that are needed during summer school.
Details
- Program makings
- Logistics for all the events during summer school

Public Relations

Outline
Let HLAB prevail. It is important for such position to make a network between HLAB and those high school students who would like to participate in summer school through explanatory meetings and invitations. In particular, casual discussion meetings where college students and high school students may have valuable chats are significant.
Details
- Be responsible for explanatory meetings and casual discussion meetings.
- Let Japanese high schools know about HLAB.
- Operation on social media.

Creative Director

Outline
This position will mainly focus on designing materials for social media and taking a charge of goods of HLAB with other members in each region. Creativity will be important for such role.
Details
- Manage and create materials and original goods.

Participants

Outline
This position will have the closest connection with high school students. Reach out to those high school students who take a part in summer school beforehand in order to provide information about what they need to prepare, and make a contact with their parents.
Details
- Be in a charge of high school students.
- Be responsible for making a contact with their parents.

House Leading

Outline
House Leading students will each have a partnership with Seminar Leaders (foreign university students) and prepare seminars for summer school. It is necessary to support high school students with English and let them enjoy HLAB as much as possible.
Details
- Prepare and practice seminars* (90 minutes×3 periods) with Seminar Leaders.
*Seminars: classes during summer school.
- Be the closest support for high school students during summer school.
- Support them not only with their daily lives, but also their communication with Seminar Leaders as English is the common language in HLAB.
Other Information
- The number to be admitted: 50 in total
- One may hold additional post
- English level: certain English skills are needed to communicate with Seminar Leaders. (The score of TOEFL IBT above 100 will be favored, yet this is not a requirement. We will eventually determine it during your interview.)

Recruiting process

■ Application Procedure
- Please look at: http://teach.h-lab.co - First Screening: Application Form must be sent to apply@h-lab.co by February 28th.
- Second Screening: Interview, date and time to be confirmed individually.
Result will be notified by March 12th via e-mail.
※ For any inquiries with regards to application procedure: apply@h-lab.co

《With regards to e-mail’s subject and file names》
To avoid applications being automatically sent to spam, please use:
“HLAB 2016 Seminar Leader Application_Full name” for the subject of the email, and
“Firstname_Lastname.docx” for the name of the file attachment.

Example: In the case of John Smith:
(1)“HLAB 2016 Seminar Leader Application_JohnSmith”
(2) “John_Smith.docx”

Please re-send the application form to the same e-mail address if there is no response from the HLAB team within 24hrs.
We look forward to receiving your application, and to working with you in the near future!

SEMINAR LEADERS

Overview

For those who are interested in Seminar Leaders Recruitment, please visit this page first: http://teach.h-lab.co

Lectures form one of the core activities of HLAB. Seminar Leaders are paired with Japanese college students (House Leading student) who form a team that will, together, spend several months preceding the program in planning out a seminar on a topic of their choice to be delivered in English. During the program, Seminar Leaders will not only teach in these seminars, but will interact closely with the high school participants as their mentors. If you are interested in teaching and interacting with Japanese high school students, becoming an Seminar Leader in HLAB will provide a great experience. ※ House Leading is one of a position for Executive Committee members. Every House Leading student will pair up with a Seminar Leader to create a group, or “House”, consisting of between 5-8 high school students, size being dependent on the region. House Leading students are particularly responsible for allowing students to gain as much experience as they can throughout the program. During the seminars, for example, House Leading students will be in the position of supporting the communication between Seminar Leaders and the high school students to avoid misunderstanding of context arising from language and/or cultural differences. Please look at: http://teach.h-lab.co

Applications

HLAB 2016 is recruiting Seminar Leaders with the following qualities mentioned below.

■ Ideal Role Model 
- One who can serve as a role model for the high school students during the program by being able to accept and stay open-minded to different expectations, ideas, and views.
- One who is willing to participate in, and hold responsibility for managing activities projected by the program.
- One who is not only capable of leading the team by completing the given tasks, but is also willing to go beyond his/her duties by holding respectable attitudes in support of others
■ Commitment
Other than the notable characters briefly discussed above, HLAB is also looking for students who are willing to commit to the following:
- Full participation throughout the duration of the summer school (August 11th ~ August 25th 2016) 
- Communication/contact with members of HLAB overseas prior to the program and its preparation.

■ Schema
A)Seminar Syllabus
Seminar Leaders are required to do the following:
- Create a Syllabus (Template and reference to past syllabi will be provided)
- Seminar Preparation (Provide PPT Presentation/ document materials)
- Contact with Partner (House Leading student)

B)Training Sessions
- Training held by the HLAB’s Executive Committee
Learn about HLAB’s goal by understanding the program’s preface, “about seminar” description, and Manaba usage via e-mail and video.
- Training held by Columbia University (Symposium Asia)
All university students outside of Columbia University will receive teaching guidance via video.

C)Survey
Before taking part in the program, one must answer surveys which may include but may not be limited to:
- One’s health, goods, and any other related issues that may arise during the summer school program

D)Registation for VISA
VISA Registration will be required for participants from overseas.
- Once qualified, an HLAB advisor will help with registration procedures in obtaining a VISA, if applicable.

■ Others
- Eligibility: Any international college students under master’s degree is eligible in applying to the program.
* If you are a graduate student, please contact hlab.sl.info@gmail.com. We consider your application on a case-by-case basis. - Regional Choice: Due to application procedures there is a possibility of being selected for a region outside of your first choice.

■ Subsidies
- Outside of summer school period (Intro and Outro period): Only transportation fees will be covered. (Up to $400)
- During the summer school period: Accommodation, food expenses and transportation fees will be covered.

Roles

Recruiting process

■ Application Procedure
- First Screening: Application Form (http://goo.gl/forms/kgMyExLPXh) must be completed, and resume and syllabus sent to hlab.sl.info@gmail.com by:
February 21st 2016 (1st Application Period) or March 6th 2016 (2nd Application Period).
- Second Screening: Interview via Skype, date and time to be confirmed individually.
Result will be notified by March 12th 2016 via e-mail.
※ For any inquiries with regards to application procedure: hlab.sl.info@gmail.com
※ Interviews and places may be given on a rolling basis.

《With regards to e-mail’s subject and file names》
To avoid applications being automatically sent to spam, please use:
“Full name_HLAB 2016 SL Application” for the subject of the email, and
“Firstname_Lastname.docx” for the name of the file attachment.

Example: In the case of John Smith:
“JohnSmith_HLAB 2016 SL Application”
“John_Smith.docx”

Please re-send the application form to the same e-mail address if there is no response from the HLAB team within 24hrs.
We look forward to receiving your application, and to working with you in the near future!
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